Legal
Privacy Policy
Last updated October 4, 2026
ShogunAI is built around a local-first view of work context. This Privacy Policy explains what information we may collect through the ShogunAI website, waitlist, and related product experiences, why we use it, and how we protect it.
Who is responsible
Select, Inc. (株式会社Select), corporate number 7050001049777, 2-5-1 Azuma, Tsukuba-shi, Ibaraki 305-0031, Japan, is the controller for the website, billing, licensing and support records described here. Your work memory is stored on your Mac, and we do not hold it. Send any privacy request to info@shogunaios.com; we respond within 30 days.
Information we collect
On the website, we may collect your email address for early-access updates, basic product analytics events, and technical information needed to prevent abuse. Inside the ShogunAI product, memory data and work context are intended to stay on your device by default and are not assumed to be automatically sent to our servers.
How we use information
We use collected information to manage early access, prevent spam and fraud, improve service quality, and send important product updates. We do not sell waitlist registration data for third-party advertising without your explicit permission.
Local storage and search
Memory data and the text-search index are stored on your Mac. Visual screen memory is off by default and, if enabled, has a retention period you select. We do not automatically send this local data to our servers for advertising or model training.
Records we hold
On our side we keep only: billing records (your customer and subscription records at Stripe), whether your plan is activated, the support requests you send us, the AI gateway’s usage records (daily counts and request identifiers per licence and device, never the content of what it forwards), and website analytics, which are collected only after you allow them. Your captured work, memory and screens are not among them.
Services that process data
Stripe processes payments, subscriptions and tax. Cloudflare hosts the website and forwards email sent to our address. Fly.io hosts the AI gateway in Tokyo, Japan: it forwards the working fragments for background AI tasks (nightly organisation, the Morning Brief, daily summaries, meeting recaps and mail sorting) to Anthropic and does not store their content, only the usage counts, request identifiers and digests used to enforce plan limits. Supabase stores website, billing and support records. PostHog provides anonymous usage analytics (see Analytics choices). Resend delivers transactional mail and support email notifications. Anthropic processes the working fragments sent for service-funded AI tasks: nightly organisation, the Morning Brief, daily summaries, meeting recaps and mail sorting. Deepgram processes live meeting audio for transcription with your own key and model-improvement opt-out enabled; SHOGUN does not save audio files. Optional speech formatting sends dictation text to Groq using your key. Composio processes Gmail inbox reads, drafts and sends only after your three-part consent. Agent prompts and the relevant context go to the AI provider you choose, using your own subscription (through its official CLI) or API key. Live meeting summaries and Quick Translate go there the same way; live meeting translations go there with your own API key only. These services receive the data needed for their respective functions.
Analytics choices
Desktop feature-count analytics uses PostHog and is on by default. Turn it off during onboarding or in Settings → Privacy & Security; both controls update the same preference. Captured text, personal work content and keys are excluded. Website PostHog analytics is separate and off until you choose Allow. Use Analytics preferences to withdraw website consent. Website session replay and automatic text capture are disabled.
Saved screens and local deletion
Visual recall is off by default. If enabled, screenshots stay in the encrypted local memory database for 1–7 days or a custom period up to 3,650 days; the default is 3 days. Automatic age deletion stays on. At 2 GiB, new frames stop instead of deleting unexpired frames to make space. Screens are not uploaded. You can view and delete local frames and memory in Settings. Uninstalling the app alone does not delete Application Support data. Revoking Gmail consent stops subsequent sync and sending; remove its key separately in Settings if desired. Previously saved messages remain until you delete local memory.
Your choices
You can unsubscribe from product emails using the link in those messages. Send deletion, access, or other privacy requests to info@shogunaios.com. Depending on where you live, you may also have legal rights to access, correct, delete, or object to certain uses of your information.
